A computer system called TeamWorks which tracks work orders, inventory and maintenance has garnered attention from several Kentucky school districts.
Eddie Clan, Vehicle Maintenance Supervisor for Bullitt County Public Schools, installed the technology after seeing it firsthand in Boone and Daviess Counties, districts with large pupil populations.
“After months of research and investigating ways to systemize and track work orders, inventory, assets, and maintenance, I contacted TeamWorks about a system,” Clan said. “Jamie Roberts of TeamWorks explained their facilities version and told me Daviess and Boone County both had this version installed.”
Clan was impressed with the facilities version and wanted to design the system to serve the district’s transportation needs.
“I had the system installed and immediately Jamie Roberts from TeamWorks and myself started working on changes to the system,” Clan said. “They designed the system around what I suggested we needed and came up with the perfect inventory tracking with bar code scanner reading, work order tracking, preventative maintenance tracking and asset tracking for Kentucky school systems.”
Other changes he made with TeamWorks were the digital inspection sheets per state regulations, oil changes, transmission service, annual services, and last time fuel mileage on work orders.
“They also moved all my inventory from the old computer system I had to TeamWorks so I wouldn’t lose anything in the old inventory,” he said. “Now, Frankfort transportation personnel see us as the go to in state-of-the-art garage computer systems.”
Fuel Master is a fuel tracking system Clan had installed at the bus garage in 2014. The TeamWorks system interacts with the Fuel Master system and Clan asked if he could further develop the system to allow mileage entered by drivers to show on the TeamWorks work order screen so the mechanics would know bus mileage without getting on the bus. This updates the bus history each time information is added.
When Greg Walters, Vehicle Maintenance Manager for Jefferson County Public Schools, learned of the new technology, he contacted Clan and requested a visit with him and associate supervisors.
“The time spent with Mr. Walters and associates was very affirming that the school transportation system is actively looking for ways to save time, cut cost and keep accurate files and records,” Clan reported. “Mr. Walters and associates seemed impressed with TeamWorks transportation system and followed up by contacting TeamWorks.”
More districts such as Carroll, Powell and Franklin Counties called Clan and asked to see the system.
“Daviess County Head Supervisor Mark Payne contacted me about TeamWorks transportation version as they had the facilities version,” Clan explained. “Daviess County is updating their system and told Owensboro City Schools about the new version and they are very interested.”
Clan noted TeamWorks is easy to use.
“It is so easy I trained my people in about 30 minutes to create work orders,” he said. “If you have a problem, just call TeamWorks. Someone answers the phone and they help immediately; they are great people.”
Clan said he really enjoys other school districts visiting the bus garage to see the new TeamWorks system.
“I show them what a great work order/inventory system it is,” he said adding the district maintenance department is interested in installing the equipment.
This is Clan’s 19th year with the district and he enjoys his job and the people he works with.
“I enjoy being needed and being able to help people,” Clan said “I also enjoy looking for new ways to make our jobs easier, staying or operating within our budget, getting the most out of every dollar we spend and above all, keeping each and every vehicle safe.”