Data Security

Think before you SHARE

Exercise caution with student and personal information.

PDF Information Flyer

  • Use strong passwords by combining uppercase, lowercase, 
  • numbers and special characters with at least 8 characters in length.
  • Change your passwords frequently
  • Lock your desktop or laptop computer every time you step away
  • Do not give your password to students, subs, or anyone
  • Teachers - log off computers before allowing students to use them
  • Don’t put your username or password of any programs on your monitor or near your computer in classrooms
  • Avoid using flash or thumb drives. (If you must use them, use Windows Bitlocker to encrypt the data.)
  • Substitute Google Drive for a flash/thumb drive.  (It’s free, available anywhere in the world, and your BCPS account provides you unlimited storage.)
  • Exercise caution when submitting data to websites (Does it meet the test for PII?).
  • If you have a district laptop, do not store any PII on the local hard drive.
  • If you are on public WiFi, do not access data that has sensitive or PII data.  Wait until you are on a secure network (BCPS or at home).
  • Avoid saving data in too many locations (Dropbox, Google Drive, One Drive, Flash/Thumb Drives, etc.) 

KDE Best Practices Data Security Guide